Stress-Free Office Moves in Northern California: A Comprehensive Checklist from Belfor Moving

Your Northern California office movers at Belfor Moving want to make your upcoming move a breeze! As Spring kicks into gear here in Northern California, we know many people are thinking of moving office for a fresh start.

Unfortunately, moves can be stressful—especially for offices that have to transport heavy equipment and important paper documents, so our team at Belfor Moving has put together this comprehensive checklist to help make your office move as easy as can be:

Moving Checklist (for Offices):

1.     Consider Your Reasons for Moving Office

Moving office is a big deal. It is best to consider your reasons for moving ahead of time. Are you looking to find a better location more central to customers? Do your employees need more green space? Are you moving to save money on rent? Consider your office’s needs before deciding to relocate because different areas offer different advantages and disadvantages for businesses.

2.     Plan Ahead Using Schedules and Blueprints to Safeguard Important Projects

While this may seem like an obvious statement, you would be surprised how many companies forget to plan ahead. You need to set up utilities for your new space, including power and internet connections, and you’ll want to get with an IT company ahead of time who can help set up digital devices and other office equipment. Blueprints are needed so you can measure furniture and equipment and set it up efficiently in your new space. Work projects should be properly saved and managed during the move to avoid losing work or wasting time.

3.     Make a Budget for Your Moving Expenses

Budget for your move to save money. Think about what needs to be moved and which moving services are most appropriate for your business before beginning your commercial relocation. This will help you save money in the long run because you will be aware of how much you are spending and which services are unnecessary for you, so you are less likely to choose extra service options at the last minute that will incur additional fees.

4.     Prepare Office Equipment Ahead of Time for Relocation

Have your office equipment secured and packaged appropriately. Due to the expensive nature of heavy office equipment, it is best to package your devices with safety in mind. Talk to one of our moving professionals if you need more information about how to appropriately package and safeguard office equipment for a move.

5.      Use a Trusted Office Moving Service for your Commercial Relocation

This is an easy one! Choose a moving company you can trust to help you move office. Our experts at Belfor Moving are certified and trained to manage your move safely and efficiently.

Still have questions or concerns about your upcoming office move? For more information on office moves, check out the FAQ section of this blog

FAQ

·       Can Belfor help me set up an office move outside of Napa?

Yes! We can help you move anytime, anywhere! We move California residents anywhere they want to go, and we have locations in multiple areas in Northern California. Aside from our Napa location, we also have Sonoma County office movers and Marin county-based movers.

·       Where is your Sonoma County location?

If you’re moving in Sonoma County, our Rohnert Park office movers will come from our location on Carlson Court in Rohnert Park, CA to assist you.

·       What can I do to protect my office’s important documents during the move?

Secure all important data digitally and physically. If you have office files that house vital information for your customers, then you need to make sure all paper and digital documents are saved, packaged, and moved in a timely fashion. Make sure digital documents are backed-up in at least two places. The best way to do this is to save all digital data in a Cloud-based backup repository and to a hardcopy backup option, like a USB flash drive or external hard drive.

Physical copies of files should also be protected. It is best to make photocopies of important documents, just in case something happens to the original documents in transit. You will also want to put all important physical documents in sealed packages that are protected from moisture and extreme temperatures.

Moving Offices?

Do you want to make your team more productive? Try a new location!

If you want to move offices in the Northern California area, contact Belfor Moving to schedule a commercial relocation today. As agents of National Van Lines, an internationally top-rated moving and storage company that specializes in corporate and office moves, Belfor Moving has the expertise needed to help make your move stress-free. Give us a call at 707-586-6662!

Are you making a move with the military to Las Cruces, NM? Check out this helpful guide from our friends at Las Cruces Moving & Storage!